Assistant Grants Manager
$99,362.18
Full Time
How to apply – https://www.governmentjobs.com/careers/lauderhillfl
Closing date is 7/11/2024
The following knowledge, skills, and abilities, as outlined herein, are intended to be representative of the type of tasks performed within this position. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description. Other duties may be required and assigned.
Assists with ensuring adherence and compliance with all Federal, State, and County laws, rules and regulations that govern the City’s Grant programs. Ensures compliance with federal regulations including, but not limited to, Davis Bacon Labor Act, Fair Housing, Lead Based Paint Hazards, National Environmental Policy Act (NEPA), State Environmental Policy Act (SEPA), and other requirements. Assists with development of and modifications to policies and procedures documenting compliance of Housing and Services Program with federal requirements.
Assists with development and completion of the five-year Consolidated Plan and Annual Action Plans, establishing a work program with allocation of resources received through federal Department of Housing and Urban Development (HUD) entitlement grants to the City. Assists with reviewing of report(s) and information with City Management, City Commission, and Citizen through public hearings, and makes appropriate entry into HUD’s IDIS. Assists with preparation of the Consolidated Annual Performance and Evaluation Report (CAPER) to HUD on entitlement program activities and financial status.
Assists with administering set-up of CDBG projects and activities in HUD’s Integrated Disbursement Information System (IDIS); tracks accomplishments and generates required reports; creates, monitors and reports on CDBG Activity Vouchers in IDIS; report on National Objects required data and other Activity-related requirements.
Assists with carrying out timely execution of all drawdowns and reimbursement requests of all grant program funds including, but not limited to, CDBG, HOME, state and other federal grants, and Foundations grants. Assists with collection of data from departments to package and submit reimbursement requests from funding sources; and monitors grant expenditures. Monitors State system to ensure receipt of warrants for full grant amount.
Assists with conducting financial analysis and monitoring of the City’s grants including, but not limited to, reconciliation of all grant program expenditures on a monthly, quarterly and annual basis, working with the City’s Financial Department, including those for CDBG, SHIP, HOME, ARPA, and other Federal and State-funded/grant programs. Maintains and updates financial records for grants and contract budgets, which may include federal, state, formula, and discretionary funds to assure compliance with grant reporting, fiscal guidelines, and contract requirements. Assists with year-end fiscal grant reconciliation, revenue/expense accruals, and required federal and state reports.
Assists in the preparation of biennial preliminary budget recommendations, as assigned. Analyzes and reviews budgetary and financial data. Assists with budget development for entitlement awards and program income. Assists in the preparation of the City budget.
Writes and prepares public notices and newspaper advertisements to inform the public about the availability of grant funds to assist low and moderate-income households. Assists with other Public notice requirements and monitoring. Assists with writing and preparing grant-related agenda items for City Commission meeting agenda.
Assists with the implementation and compliance monitoring of federal, state, and local program policies and procedural requirements for all City grants by City staff, consultants and/contractors including, but not limited to, Build America Buy America (BABA) Act. Assists with oversight of Section 3 compliance, monitoring and reporting requirements. Assists with compliance monitoring and reporting for Davis-Bacon and other labor requirements.
Assists with contract administration and monitoring of all contract agreements in the Grants Division. Prepares scope of work, prepares and issues NTP, monitors contract compliance and payments, and monitor agreement timelines. Reviews and approves payment invoices.
Assists with development and maintenance of Standard Grant Program Tracking and Monitoring processes, and required file maintenance. Assists with development and maintenance of an internal Grants Management System. Assists with maintaining documentation of all expenditures and other information required for internal and State and Federal audits. Assists with conducting internal program audits of all City grants/awards, and assists with retrieving and preparing grant records for federal and state program audits, including grants closed within the past 5 years or before; and coordinates with City staff in preparing for annual and periodic audits and on-site monitoring. Interacts with HUD monitoring staff and state auditors; provides information on all programs and processes; and incorporates recommendations into policy and procedure for program improvements.
Assists with oversight of the implementation and management of federal and state grants to support housing programs, including but not limited to SHIP, HOME, and CDBE programs. Assists with review and preparation of response of all CDBG-related, SHIP-related and HOME-related correspondence and documents received from and submitted to HUD, SHIP Administrator, and County. Provides related comments and input for City Management, as appropriate. Assists with implementation and management oversight of other federal and state grants to City’s capital projects, studies and/or programs and initiatives. This includes, but not limited to, coordinating the administration of certain specialized construction projects, providing technical assistance to project team on grant requirements and compliance.
Assists with oversight of the implementation and management of State, County, and non-profit and Foundation grants, as well as related grant programs and initiatives. Assists with preparation and completion of Federal and State Appropriation requests, and post-award management of same. This includes, but not limited to, developing and composing application proposals and overseeing implementation and management of awards.
Assists with writing grant applications and creating required budgets and budget work plans, as well as post-awards grant management. This includes, but not limited to, researching required information and data; preparing program budget and required work plan; and developing and composing application proposals. It also includes monitoring and reviewing local, state, and federal guidelines concerning all grant programs; initiates preparation of documentation, application, forms, and requests specific guidelines to aid in the determination of grant applicability to the City’s goals and objectives.
Performs other duties as assigned.